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Lombard
Serving the Children of the World
Committees
In order to carry out all the projects that Kiwanis is involved with throughout the year, each member is asked to join one or more committees.

Name Chairs Description
Aktion Club Committee title and purpose: Aktion Club Chair: Susan Friend Co-Chair: None Synopsis of what the committee does: Plans and guides Aktion Club in their activities General Plan schedule for the year in six-month blocks Bring service project ideas to the club Suggest organizations that need support Get new signature cards when officers or advisors change Meet with all advisors to share info and responsibilities Keep advisors aware of medical and behavior needs of members Keep as many advisors as possible – the group needs support Determine how Kiwanis contribution will be used Monthly Plan, prepare, copy agendas Review bank documents Ongoing Counsel officers and support their efforts Communicate with members and parents between meetings Investigate logistics of service projects Set up outings and service projects Schedule and coordinate transportation for outings Coordinate the use of facilities for meetings and special events Make deposits of funds at the bank Secure permission slips for outings Make medical protocol for members requiring it Send monthly or bi-monthly notices to members Work on scrapbook throughout the year – Eileen Mueller helps. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Complete the online roster and pay dues to Kiwanis International. Annual dinner Annual Dinner: Coordinate RSVPs and restaurant. Create program and handouts. Coordinate presentations and installation of officers. Write scripts for presentations. Prepare officers for their role at the dinner. Chair November December January February March Contest work: Encourage participation in contests. Provide information and support Chair April Annual Dinner: Get quotes from restaurants. Select restaurant and menu Chair May Contest work: Video tape speeches by end of May. Posters can be collected at this time or members may want to work over the summer, if they can. It’s best to be done with all projects at the same time. Chair June Annual Dinner: Set price for members and guests Summer hiatus for club Chair July Summer hiatus for club Chair August Summer hiatus for club Annual Dinner: Invite guests Chair September Annual Dinner: Plan program Groups select fall projects Contests: Complete all paperwork for contests. Send all entries to I-I District coordinator by September 15. Get information out about the annual dinner Peanuts: Enlist members for Peanut Days. Coordinate locations in both communities. Ensure transportation for members for Lombard collection. Ensure supervision for members at all locations. Chair
Bowl-a-Thon Raise money for Spastic Paralysis Committee title and purpose: Bowl-a-thon, Raise money for Spastic Paralysis Chair: Rick Poole Co-Chair: Synopsis of what the committee does: Raise funds from people as part of a one day bowling event. Members bowl 3 games with participants other other clubs including Key Club and Aktion Club. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November December Date and forms from Division 9 Chair Chair January Distribute forms. Solicit bowlers and sponsors. Gather prices Chair Donated February Event takes place. Gather donations and give to Division 9 Chair Chair Cost of bowling is $10 per bowler, paid by participant March April May June July August September
CareNet Supports CareNet by filling baby bottles with coins, and donating them to CareNet Services of DuPage Committee title and purpose: CareNet Chair: Barb Muzzey Co-Chair: Synopsis of what the committee does: Support CareNet by filling baby bottles with coins, and donating them to CareNet Services of DuPage Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Pass our empty baby bottles as needed to collect coins for Care Net. Filled bottles are turned into Care Net. Chair/club November December January February March April Reminder of Mother’s Day collection Chair May Mother’s Day – major collection period for Care Net Chair/club June July August September
Cougars Game Organizes ticket sales for an annual divisional outing that is also a fundraiser for our Lieutenant Governor Fund. The outing is traditionally in August. We include the Aktion Club and Key Club when possible, and can also use this to bring guests and others interested in Kiwanis.
Doll Project Produces supplies (fabric and tags) to Lexington Ladies. Pick up dolls and ship to children of Peace International or other requested locations. : Produces supplies (fabric and tags) to Lexington Ladies. Pick up dolls and ship to children of Peace International or other requested locations. Shipping Address: Binh Raybacki Children of Peace International 773 Johnson Ave. Loveland, CO 80537-6011 Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Provide fabric and tags. Pick up as requested, approximately every other month. Chair for all $400 November Ladies do not sew during holiday season. December Ladies do not sew during holiday season. January Same as October February Same as October March Do a ladies tea on a bi-yearly basis to update them on the project. April Same as October May Same as October June Same as October July Ladies do not sew during summer months. August Ladies do not sew during summer months. September
Education Provide monthly education for members
Finance Plan and present budget Committee title and purpose: Finance Chair: Ken Wojcik Co-Chair: Susan Friend Synopsis of what the committee does: Plan and present budget Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Review and final adjustments to budget Chair, committee, club None November Review and final adjustments to budget Chair, committee, club December Explore fundraising ideas Chair and committee January Explore fundraising ideas Chair and committee February Explore fundraising ideas Chair and committee March Explore fundraising ideas Chair and committee April Explore fundraising ideas Chair and committee May Explore fundraising ideas Chair and committee June Explore fundraising ideas Chair and committee July Set budget meeting dates. Meet to plan budget Chair and committee None August Meet to plan budget. Present 1st draft to club Chair and committee September Present budget to club for final approval Chair, committee, club
Food Drive Collects food to make the holiday season better for local families. Committee title and purpose: Food Drive Chair: Jay Wojcik Co-Chair: None Synopsis of what the committee does: Collects food to make the holiday season better for local families. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October 1. Contact Student Council reps at each D44 school to see if they’re interested in participating. 2. Contact Food Pantry to notify them of collection. 3. Ask Maintenance Dept. if they’d collect boxes to deliver to Food Pantry. 4. Put flyer in D44 Newsletter. Chair None November 1. Put reminder in D44 newsletter. 2. Send email reminder to Student Council reps. 3. Collect week before Thanksgiving. 4. Pick-up is Monday of Thanksgiving week. 5. Visit Pantry on delivery day to check on operations. Chair December Send thank you notes to Student Councils and Maintenance Men. Chair January February March April May June July August September
Healthy Lombard Ongoing project with several partner organizations to promote Healthy Lombard Committee title and purpose: Healthy Lombard Chair: Jay Wojcik Co-Chair: Kim Angland Synopsis of what the committee does: Ongoing project with several partner organizations to promote Healthy Lombard Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November December 1. Quarterly meeting 2. Find volunteers 3. Present checks to Healthy Lombard. Chair January February March 1. Quarterly meeting 2. Find volunteers 3. Present checks to Healthy Lombard. Chair April May June 1. Quarterly meeting 2. Find volunteers 3. Present checks to Healthy Lombard. Chair July August September 1. Quarterly meeting 2. Find volunteers 3. Present checks to Healthy Lombard. Chair
Holiday Party Planning our annual end of the year celebration
Housewalk Hold an annual Housewalk Comm ittee nf ormation Committee title and purpose:Housewalk Chair: Mary Beth Co-Chair: Corinne Synopsis of what the committee does: Hold an annual Housewalk Monthliy T1meI"ine Whose responsible? Budget Amt? September Identif y 20-25 homes to send invites - drive by - record address & photo. Look up owners names & phones. Create a master. Corinne & mbl October Recruit Committee members - fill committee positions. Deliver personal i nvites to top 25. Attached to a pretty bag with ribbon, include last years ticket & Kiwanis brochure. Book FUMC for meetinas in Januarv and Mav. Corinne & mbl Diana November Contact homeowners (they may contact us first). Set up an interview with them. Bring a folder with questionnaire, timeline, & protocol. We go through the home. At the close of meeting we give them folder or let them know we need to talk, & wi ll contact them soon. Begin advertising. Corinne & mbl Susan Friend December Secure artist, graphics, printer. Continue interview of homeowners early in month. Final decision by mid-month. Start assigning House Captains to the homes, they will meet owners at Jan Meeting. Mbl & Corinne Kim Anglund January Questionnaires due back by mid Jan.. First meeting set for 2"d Mon. in Jan. All homeowners, HC, club members, committee members, Historians, Advertising. Past homeowners invited. Who we are and purpose of Housewalk. Set up web page. Susan Friend runs meeting Dan Conrod February Assign interior designer, landscaper, florists, & stagers through Feb & March. Stay in touch with homeowners. Set up Hotline. Mail sponsor/advertising letter with response due by March 31. mbl mbl J. Henaghan & E. Mueller $50 March Posters, flyers, tear offs, 3 up tickets & yard signs back from printer by late March. Check supply of Brochures, stationary, & note cards for thank you. Everyone sells ads Feb. & March. Contact past volunteers. All members distribute flyers tear offs etc. Artist drawings picked up, framed, get to advertising & web master. Kim Anglund mbl Diana Flint mbl $700 April Advertising in full swing - Channel 6 Ticket sales start at 8 locations - posters all over town. Volunteers gear up with help from HC and homeowners. Housewalk signs in front of homes 30 days before event. Record adv., sponsors, & raffle prizes. Work with araphics to create ticket booklet. Susan Friend Dee Thompson Diana Flint mbl Corinne mbl May Flyers, tear offs at Arts & Craft fair in downtown. Assemble gift bags for purchase of raffle tickets. Assemble raffle prizes. Make raffle tickets. Volunteer/homeowner meeting Mon. before Housewalk at FUMC Housewalk reception durina housewalk. Everyone Seaspar? HW Committee Susan fiend Briaitte O'Brien June Thank you notes to homeowners, press, all contributors. Letters to the editor. Speak out. Everyone July rest August rest
Human & Spiritual Values Lead or assign those to lead invocations. Present special “Monthly Thought” at each board meeting. Organize National Day of Prayer Breakfast (even numbered years – Villa Park – odd numbered years). Committee title and purpose: Human and Spiritual Values – promote throughout the life of the members and the club. Chair: David Brown Co-Chair: Sue Linden Synopsis of what the committee does: Lead or assign those to lead invocations. Present special “Monthly Thought” at each board meeting. Organize National Day of Prayer Breakfast (even numbered years – Villa Park – odd numbered years). Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Weekly invocation assignments Monthly “Special Thought” at Board Meetings Chair None November December January February March Plan and promote National Day of Prayer – promote to Villa Park and other Division 9 Clubs Chair April May National Day of Prayer Breakfast Chair June July August September
Interclub Our club attends other club meetings once a month. Participate in explaining what projects and fundraising our club is doing and finding out what the other clubs are doing. It is an exchange of ideas. Committee title and purpose: Interclub to exchange ideas with other Kiwanis Clubs Chair: Dave Gorman Co-Chair: Fran Carroll Synopsis of what the committee does: Our club attends other club meetings once a month. Participate in explaining what projects and fundraising our club is doing and finding out what the other clubs are doing. It is an exchange of ideas. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Monthly coordinate with other clubs to find out when we could attend their meetings. Let our club know when and where. Get volunteers to attend, a minimum of 4 are needed. Chair/Co-chair None
Key Club Committee members meet once a week at Glenbard East High School (currently Tuesday at 7 a.m.) Committee title and purpose: Key Club Chair: Dee Thompson Co-Chair: Ray Sohl Synopsis of what the committee does: Committee members meet once a week at Glenbard East High School (currently Tuesday at 7 a.m.) Key Club is a high school service organization whose members volunteer in community and school service. The students learn communication and leadership skills. They also have access to an advisor at all times. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Weekly meetings throughout the school year. Committee members November Weekly meetings Committee members December Weekly meetings based on school calendar Committee members January Weekly based on school schedule Committee members February Weekly meetings Committee members March Weekly meetings Committee members April Weekly meetings Committee members May Weekly meetings and end-of-year evening meeting Committee members June July August Registration Committee members September Weekly meetings Committee members
Kids I.D. Participate with Park District’s Time for Tots in March and with Salvation Army’s Back to School Fair in September. Ten volunteers photograph, weigh, measure and record information on I.D. Committee title and purpose: Kids I.D. Chair: Mary Beth Lynch Co-Chair: Synopsis of what the committee does: Participate with Park District’s Time for Tots in March, and with Salvation Army’s Back to School Fair in September. Ten volunteers photograph, weigh, measure and record information on I.D. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November December January February Order film, secure ID kits, Volunteer sign-up. Chair $250.00 March Event April May June July August Order film, secure ID kits, Volunteer sign-up. Chair $250.00 September Event
Literacy Project Visit schools with therapy dog. Do programs in schools as requested. Donate and work Kick-off for Lombard Library Summer Reading Program. Donate books as needed for programs in schools. Work with Campfire USA group in Lombard promoting literacy. Chair: Brigitte O'Brien Co-Chairs: Barb Muzzey, Maura Zinni Synopsis of what the committee does: Visit schools with therapy dog. Do programs in schools as requested. Donate and work Kick-off for Lombard Library Summer Reading Program. Donate books as needed for programs in schools. Work with Campfire USA group in Lombard promoting literacy. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Therapy dog visits during school year to Westlake Middle School ELL program and Butterfield preschool. Therapy dog visits to Seaspar throughout year. Chair None November December January February March April May June Library Program – Summer Kick-off Donation for activity and work the activity. Volunteers needed. Library Staff, Chair and Club $300? July August September Contact Julie Ames, james@rmlspecialtyhospital.org to set up program for the school year’s Thursday night meetings. This could include book club, reading to small groups, etc. Get volunteers. Chair and club
Lombard Chamber Rep Share with Club Membership what is going on in the Lombard Chamber of Commerce by forwarding email.
Make a Difference Day Committee chooses a volunteer service to be done for a community organization. This is an international community service day.
Membership Finds and invites potential new members to join.
NEDSRA Dance Serve food to dance participants. Mingle with attendees. Help in crowning King and Queen of dance. Secure volunteers.
Newsletter Newsletter is published via email with articles and pictures from our club, Aktion Club, Key Club, District 9 or Kiwanis International information. Pictures from the club website or through email are added. An updated calendar is also included. Credit is given to each contributor or the appropriate link.
One Day To join in service with fellow Kiwanians worldwide Month What part of project is to be done? October November December January Get confirmation from club at Board Meeting. If Kiwanis Kisses, proceed, or find new plan. Get suggestions for places. February Call locations to ask for permission (Jewel, Mr. Z, Harris, Ace, Baker) Set distribution times. Order bags (1000) www.fetpak.com. Order cards from Vista Print or ask Kim to donate. Order Candy – www.candy.com/hershey_c_149.html OR call Belinda at Sweet Street in Lombard. March Distribute signup sheet. Place on agenda for After Dark meeting in March. Assemble bags. Send bags with with 1st volunteer at each site. Take photo at After Dark. Send press release and photo to Lombardian with project, time and locations April First Saturday of April. Visit sites & take photos. Send thank you to volunteers. Send press release to Trib Local and post on I-I website. May June July August September
Peanut Days Fundraiser collection for Kiwanis Peanut Days Synopsis of what the committee does: Fundraiser collection for Kiwanis Peanut Days Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Monitor corporate receipts. Send thank yous. Prepare report for the Finance Committee and Club. Coordinate deposit information with Treasurer. Repair vests. Return vests and other material to the warehouse. Chair November Submit final report Chair December January February March Remind club of dates for Peanut Days Chair April Remind club of dates for Peanut Days Chair May Let any needed outside groups aware of dates, since some do not meet in summer. Chair June Same as May Chair July Schedule stores, train station, and other sales areas. Request Niziolek warehouse for delivery and storage of nuts. Set delivery date for 1-2 weeks before sale. Order Peanuts from Peanut Days in Oakbrook. Download, complete and fax form from website. Chair August Evaluate price for corporate/individual donors. Update donor letter. Send letters. Request Village Proclamation to publicize event. Request Village permit for sales. Schedule members and volunteers to work. Email members. Request stickers for collection jugs/boxes. Request water jugs, etc. from members. Get others to operate the Peanut Mobile as needed. Chair September Press release to local papers. Schedule members and volunteers to work. Email members. Get Key Club and Aktion Club involved. Receive and document all donations and give $$$ to Treasurer. Communicate with bank to determine point person for counting. Peanut Week Request jugs again. Prepare jugs for collection. Continue work on schedule. Get lunch bags, markers, scissors, and other misc. supplies ready. Have copies of volunteers’ sheets and phone numbers with you at all time. Get peanuts, vests, and other stored items from warehouse. Get Peanut Mobile helpers set up with everything. Communicate as clearly and effectively as possible with all. Make signs for Peanut Mobile (at Culver’s, on the Street, etc.) Peanut Days Be sure the early crew has gear and product the night before needed. Make bank deposits throughout the day. Keep deposit slips and record times, etc., to assess progress. Have as little $$$ as possible with you at the end of the day. Take goodies to the tellers every day. Keep Treasurer deposit slips when documentation is complete. Keep street sales $$$ and corporate sales $$$ separate for documentation. (Always have 2 pairs of shoes with you.) Chair
Poinsettias America Growers sends us a price list of poinsettias from which we place our orders Committee title and purpose: Poinsettia Sales Chair: Corinne Flemm Co-Chair: Jennifer Henaghan Synopsis of what the committee does: America Growers sends us a price list of poinsettias from which we place our orders Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Give flyers to members and send letters to churches and restaurants. Chair Postage for about 50 letters November Orders are due at the beginning of the month. There are also call-ins. December Poinsettias arrive and are picked up or delivered that day. January February March April May June July August September Check with America Growers to make sure they are still doing the project
Presidential Service Keep track of volunteer hours on website for awards. Committee title and purpose: Presidential Service Chair: Brigitte O'Brien Co-Chair: None Synopsis of what the committee does: Keep track of volunteer hours on website for awards. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Remind members to report their hours by email. Enter hours into Presidential Service Awards website www.presidentialserviceawards.gov. Email members when this is completed. Monthly, submit total hours per member to Secretary. Chair November December January February Check total number of volunteer hours for previous year. Awards Criteria: Bronze – 100-249 hours; Silver – 250-499 hours; Gold – 500+ hours. Order pins for Gold, Silver, and Bronze awards. Chair March Presentation of awards at After Dark Meeting Chair April May June July August September
Programs
Wojcik, Jay
Schiszik, Stephanie
Speakers can be from whatever organizations we give donations to. They come and tell what is happening in about 15-20 minutes. We then present a check to them. There can also be speakers that would be of interest to members.
Salvation Army Bell Ringing Coordinates bell-ringing efforts for the Salvation Army’s Red Kettle Campaign with Sue Linden of the Salvation Army Oakbrook Terrace office by reserving a date/location and securing volunteers from Kiwanis and Aktion Club for the entire shift. Committee title and purpose: Salvation Army Bells Chair: Jennifer Henaghan Co-Chair: Sue Linden Synopsis of what the committee does: Coordinates bell-ringing efforts for the Salvation Army’s Red Kettle Campaign with Sue Linden of the Salvation Army Oakbrook Terrace office by reserving a date/location and securing volunteers from Kiwanis and Aktion Club for the entire shift. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Confirm a date and location for bell ringing with the Salvation Army and Aktion Club (typically the 2nd Saturday in December at the lower-level entrance to JC Penney in Yorktown) *This step can be done earlier in the year if desired. Committee chair $0 November Get volunteers from Aktion Club (usually the first 2-3 hours of the shift) and Kiwanis for our full 10am-8pm shift Committee chair $0 December Confirm volunteers, verify with Club Treasurer that our annual donation is being sent, and be on-site on bell ringing day to ensure that the kettle is picked up and dropped off by the Salvation Army Committee chair $0, plus any budgeted donation January Get the dollar total amount raised by our club from the Salvation Army to report back to the club membership and give thanks for a job well done Committee chair $0 February March April May June July August September
Samaritan Boxes Explain, collect and deliver gift boxes for 3rd world countries Committee title and purpose: Samaritan Boxes Chair: Corinne Flemm Co-Chair: Brigitte O'Brien Synopsis of what the committee does: Explain, collect and deliver gift boxes for 3rd world countries Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Education program to Club, which explains the program and what needs to be done. Chair/Co-chair November Boxes due back by middle of month. Deliver. Chair/Co-chair December January February March April May June July August September
Scholarships Reads through scholarship applications, ranks them individually according to predetermined criteria, and meets as a group to select top few. Committee title and purpose: Scholarship Committee - Recommends scholarship awards to the Club. Chair: Dave Gorman Co-Chair: (None) Synopsis of what the committee does: Reads through scholarship applications, ranks them individually according to predetermined criteria, and meets as a group to select top few. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November Mail scholarship application to guidance counselors in each public and private high school serving Lombard students Chair December January February March Collect, photocopy and distribute scholarship applications (~25) to members for review over next few weeks. Chair and members April Chair compiles members’ scores and then Committee meets to recommend awards to Club for approval Chair and members $3,500 May Attend the senior awards night ceremonies at WHS and GEHS Chair or member(s) June Arrange for and host the scholarship breakfast at Embassy Suites Chair $100 July August September
School Bags Supplies and material are collected to make 100 school bags. Committee title and purpose: Scholarship Committee - Recommends scholarship awards to the Club. Chair: Dave Gorman Co-Chair: (None) Synopsis of what the committee does: Reads through scholarship applications, ranks them individually according to predetermined criteria, and meets as a group to select top few. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November Mail scholarship application to guidance counselors in each public and private high school serving Lombard students Chair December January February March Collect, photocopy and distribute scholarship applications (~25) to members for review over next few weeks. Chair and members April Chair compiles members’ scores and then Committee meets to recommend awards to Club for approval Chair and members $3,500 May Attend the senior awards night ceremonies at WHS and GEHS Chair or member(s) June Arrange for and host the scholarship breakfast at Embassy Suites Chair $100 July August September
Scrapbook Collect pictures, thank you notes, information on what club does and events, etc. Arrange them in book. Book goes to convention for contest. Contents come from members when they see articles in newspaper. Take pictures at events.
Skip-a-Meal Collect donations to send to Kiwanis International for feeding children. Chair: President-Elect Co-Chair: Synopsis of what the committee does: Collect donations to send to Kiwanis International for feeding children. http://sites.kiwanis.org/kiwanis/en/foundation/Club/Skip-A-Meal.aspx Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October November December January February March April Beginning of April, present some statistical or other awareness information regarding hunger and children in U.S. Since meals at Egg Harbor cannot be skipped, an example of a fundraiser is to pass out local menus. Fill in pledge form with planned meal. Money would be collected and sent the last week of October. May June July August September
Spelling Bee Organize and run Spelling Bee for Lombard students Kiwanis Club of Lombard Spelling Bee 2014 (Last revised 9/5/13) Committee: Co‐Chairs Brigitte & Dave G and Members Bob, Iris, Mary Beth & Maura Goals: We want to accomplish a few things with this event in 2014: 1. Be open to all 4th to 7th graders within Lombard and incorporated Lombard, 2. Be free to contestants and solicit corporate donations, and 3. Promote the Kiwanis brand with kids, parents and schools. Date and Location: February 22nd from 1-4PM at Glenn Westlake Middle School. Event Structure: On-line registration will allow up to 20 kids in each grade level to sign up on a first-come, first-served basis. Letters will be sent to each public and private school principal. Including relatives and volunteers, prepare to host 160. Prizes per grade will be visa cards of $50 for 1st Place, $25 for 2nd Place, and another $100 and $50 for the overall winner and runner‐up. Thus, prizes total $450. Trophies will be provided to each grade winner and the overall winner and participation ribbons to the rest. If corporate donations are available, they would be given to all contestants. Support & Supplies: • One Emcee who is a Kiwanis Club member • Two judges per grade, at least one of whom is a Kiwanian (eight total) • Four volunteers to sweep and put chairs away • $1,000 Club budget, not including any corporate donations used for t-shirts/other • Trophies for 1st place winners and for overall winner, participation ribbons for others • Signs showing the grade for each room • Four dictionaries & word lists • Name tags and permanent markers Monthly To Do’s: September – Start planning & allocate budget October – Send letters to schools with date and venue November/December – Once the capacity of 80 registrants is reached, post notice on the registration site and notify any late registrants that won’t be able to participate. January – By end of January, email registrants reminding them of the event date & time, and providing rules. Order shirts and participant ribbons, assign volunteer roles, arrange for Lombardian photographer February – Host Spelling Bee Day-of Notes: • Set up welcome/sign-in table, convene in gym, introduce judges, breakout into rooms, final is back in gym. • Each room to have chairs in a semicircle in front of judges table, an incorrect speller moves their chair back, when down to 3 the round continues through all contestants and if 2 misspellings then those two continue in a spell-off. When down to 2, a misspelling is declared incorrect but not corrected so the other must then spell it correctly. If not, then both continue. • For final, introduce each with name and school. The contest proceeds as before. Schools & Contacts: SD44: Glenn Westlake MS Butterfield Hammerschmidt Madison Manor Hill Parkview Pleasant Lane SD45: Jackson MS Jefferson MS Schaefer Westmore York Center Private: College Preparatory School of America Sacred Heart St. John’s St. Pius X Trinity Lutheran
Sunshine Send cards to ill members, sympathy cards as appropriate and congratulations to success of members.
Taste of Lombard Bingo Raise funds by helping Senior Jaycees in the Taste of Lombard Bingo Tent over the July 4th holiday. Collect for Bingo cards during the Taste.
Toy Drive Helps to make the holidays a litter happier for children in our community. Committee title and purpose: Toy Drive Chair: Jay Wojcik Co-Chair: None Synopsis of what the committee does: Helps to make the holidays a litter happier for children in our community. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Call Fire Dept. to check their sponsorship of toy drive and determine dates for “Fill the Truck.” Chair None November Call Student Council reps to see which schools will participate. Put a flyer in the D44 newsletter. Chair December 1. Get container from Fire Dept and distribute to schools. 2 Contact media at pickup. 3. Confirm date with Fire Dept. for truck. 4. Meet the truck at each school. 5. Send thank you note to schools and Fire Dept. Chair January February March April May June July August September
Trick or Treat for UNICEF Collect coins and send to Kiwanis International to support joint KI/UNICEF project, MNT. Funds are also used to qualify for Hixon Awards Committee title and purpose: Trick or Treat for UNICEF Chair: Jay Wojcik Co-Chair: None Synopsis of what the committee does: Collect coins and send to Kiwanis International to support joint KI/UNICEF project, MNT. Funds are also used to qualify for Hixon Awards Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Check with Harris Bank for counting of coins. Receive boxes, count out and send to each school. Send memo to reps about how boxes will be collected. Check with Maintenance Guys for possible pickups. Prepare presentation to each Student Council group. Invite them to be on SchoolScape. Send reminder 1 week prior to collection regarding weight of collection boxes. Chair None November Check with Harris Bank regarding coin delivery. Get totals and confirm account. number. Send out press release about total. Place article in D44 newsletter. Buy and distribute thank you gifts to tellers and maintenance crew. Report amount to club. Treasurer sends check to KI with note that funds go to UNICEF/Hixson account for our club. Send thank you notes to reps and invite them to appear on February SchoolScape show. Chair December January February March April May June July August September Contact Student Council reps at each school in D44 & check with member from D45 to ask if they’d participate or if they’d like a presentation to the Student Council officers. Order boxes from UNICEF: Group Code 031796388, unicefusa.org/totpreorder OR go to Babies’R’Us and ask for boxes (about 200 per school). Chair
Voter's Registration Work with high school students in registration process
Website Committee Maintains the clubs website and other online presence (Facebook, etc)
Young Hearts for Life Help Midwest Heart Association provide free EKG’s to high school students. Committee title and purpose: Young Hearts for Life Chair: Diana Flint Co-Chair: Synopsis of what the committee does: Help Midwest Heart Association provide free EKG’s to high school students. Monthly Timeline Month What part of project is to be done? Whose responsibility? Budget Amount? October Training session prior to actual EKG’s to learn how to properly give EKG. Day of EKG’s, help apply monitor leads and run portable machine. Data is entered into machine and then run. Medical staff is needed for students’ retests. End of day, help clean stations. November December January February March April May June July August September Permission slips handed out to parents